Did you know that 95% of businesses in Nashville still use paper filing systems, or just have company information laying on desks or in filing cabinets?
Companies use hard-copy documents because they're easy to access, and hard to lose, but over time, they pile up, which creates lots of problems for businesses. Before you know it, one of your offices is utilized specifically to store your files.
![]() Get free, no obligation quotes on converting your documents and records to digital format, let our experts know! Fill out the form to the right, or give us a call at (615) 290-5346.
To make this dream a reality, businesses hire a professional document scanning service to convert all their paper records into electronic versions. Digital documents are easier to access, helps with version control, and improves productivity and document management processes.
Unfortunately, converting to a paperless office might not be as easy you might think. There's a chance you'll come across some issues- but this checklist will help you avoid some of the pitfalls associated with converting to a paperless office.
Going Paperless? Answer these Questions FirstAnswer the questions and make well-informed decisions- the transition to a paperless office will be easier with some research and an understanding of how you should tackle the conversion process.
If you can answer all these questions with confidence, then you're ready to go paperless! If you have questions, or want more information, give us a call at (615) 290-5346 or fill out the form to the right.
Federal Laws that Encourage Electronic Document Storage![]()
Most Nashville offices operate under a mountain of paper documents, which makes it next to impossible to comply with the aforementioned laws without dedication a significant amount of resources to organizing these files. Employees, departments and the company itself maintains archives- and the storage required for paper documents grows at a rate of 20-25% every year.
Going paperless helps reverse that trend, but document retention requirements still mandate that certain documents need to be retained.
To help meet their storage needs, many companies look to offsite storage options in Nashville to store their company documents. This solves the storage problem but can be very costly depending on the size of the business.
Just one hard drive holds millions of pages of documents- which equates to hundreds of four-drawer file cabinets. The cost of document scanning is minimal to the time and space you'll save your business year over year. Let Nashville Document Scanning and Imaging help your business make the transition today!
Ready to Make the Change to a Paperless Office? Nashville Scanning and Imaging Can Help!Let a professional, secure, Nashville-based document scanning service make your project easy to manage and stress-free. Nashville Scanning and Imaging has the manpower to quickly perform the indexing, scanning, and post production work to get your office into digital documents. We can even help you convert text via optical character recognition (OCR) software so you can edit the documents or redact private information to protect your customers.Get free, no obligation quotes on converting your documents and records to digital format, let our experts know! Fill out the form to the right, or give us a call at (615) 290-5346. |